White Space, Room to Really Live Schedules, Daily Habits & White Space

A few weeks ago I shared some tips for creating white space in your home, clearing the clutter so you have room to breathe, appreciate what you have, love and use.  We need white space in our days as well.  A few years back I shared the following post.  I still practice these disciplines.  I think the only thing I would add is this:  all too often we fail to acknowledge everything we need to do.  We tend to leave daily chores and errands off our lists.  I think women are more guilty of this than men, as we try to cram these daily chores and errands in with other activities, failing miserably to multitask, or draining ourselves mentally, emotionally and physically.  Our daily task list/calendar/schedule should include the daily-the Walmart run, laundry, vacuuming, picking up birthday gifts…  These are the things that tend to fill what little white space we thought we had.  These are the things that never really get completed, and so can’t be ignored.

Does the above set of pictures make you cringe?  Do feel the tension in your body building?  For so many of us, the idea of living by a schedule, sitting down to determine when we will do what, feels confining, makes us uncomfortable.  As much as I like to live an orderly life, to be as productive as I can, I honestly resist the idea of living by a schedule.  I sense rigidity, lack of creativity in schedules.  I want to leave the door open for those “God appointments”.  I want to be able to meet the unexpected needs of friends of family.

Consistency.  My word for 2016.  Here in lies the truth-the hard truth.  I can not be more consistent, I can not consistently move towards meeting my goals, completing my tasks without some measure of schedule.  More importantly, tracking my time, setting specific times in which to do specific tasks keeps me mindful.

I just finished reading “I Know How She Does It”, by Laura Vanderkam.  It is an inspiring book and exactly the motivation I needed to get back to scheduling.  Most interesting in her research was the reality that most Americans work fewer hours than they say, with very few people working more than 50-60 hour weeks, and most people overestimate their work hours by 10 hours!  On average, highly successful, full-time working mothers cap at an average of 44 hours per week.  As I continued to read, I realized the core of the problem, the explanation for this over-estimation of time, sense of being overwhelmed, living out of fatigue feeling there is never enough time is a result of really having no idea how we spend our time and thus making very few intentional decisions about our time.

Laura Vanderkam is also a firm believe in the 168 hours principle, challenging us to plan weekly instead of daily.  I was convinced of this principle after reading her first book, “168 Hours”.

When you treat all 168 hours as your canvas, and don’t hold to rigid assumptions of what must be work time, and what must be nonwork time, you can create some fascinating mosaics (schedules).

While I resist the idea of living confined to a schedule, unwilling to move away from it for the unexpected, I know from experience and am reminded that schedules, daily habits and white space are the key to consistency, the key to my taking care of what matters most and moving towards completion of my goals.  So, this week, I focus again on doing what I know I should do (that seems to be a recurring theme!).  I challenge you to do the same.  Step back from your life for a moment.  Look at your week, your 168 hours and decide how you want to spend your time.  Here are some of my tips for successfully planning out 168 hours/creating a schedule or road map by which to live those hours out.

  1.   Daily morning quiet time to center my thoughts, read scripture, pray over my day.
  2.   One load of laundry every morning first thing.
  3.   Plan each week on Friday (I have let this habit slip and I pay for it.  Planning on Friday allows me so much freedom from nagging thoughts on the weekend and kick starts my Mondays.)
  4.   Use a weekly planner with hourly increments, blocking off appointments, tasks to work on, exercise, hobbies, free time etc…  This gives me a great visual, helps me to see the whole of my week.
  5.   Plan for the unexpected by building in PLENTY of white space.  I always leave 30 minutes between appointments.  This allows for transition time, gives me some buffer should the task take a little longer etc…  I also leave gaps of time (an hour to two) in my schedule at least every other day.  I typically use these gaps to take care of household chores, but often end up using them to have lunch with a friend, cook a meal for a sick friend, care for a sick child, …

Schedules, daily habits and white space keep me grounded, focused and moving in the right direction.  When I look at my time weekly in lieu of daily, I am reminded I have plenty of time.  While I still resist “being scheduled”, I always find there is actually a great deal of freedom in scheduling.  Life is always better when I am aware of where and how I spend my time.  A schedule allows me to be intentional about my time and I find that I get more enjoyment from my “free time/play time” when I have lived my week by my schedule.

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Spring Cleaning-It’s really all about the clutter

 

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Photo by Arnel Hasanovic on Unsplash

 

It is that season.  The temperatures begin to rise, the sun comes out, green emerges in our gardens and we feel this urge to “spring clean”.  And if you are like me, the picture above makes you take a deep breath and feel a sense of relief.  You want your whole house, whole office, whole life to look and feel this serene.

I realized years ago, that my bent towards organization and that spring cleaning urgency, which frankly hits me about every three months, was really a longing for space-white space.  It was a need for room to breathe.  It was a desire to be able to find things, keep up with my schedule and have moments to breathe.  In the end it meant I simply wanted SPACE- space to live, laugh, relax.

I came up with the following acrostic to help me organize and manage my time.

  • S-Sort
  • P-Purge
  • A-Assign
  • Contain
  • Evaluate

We often begin the process wrong, and so in the end, we simply do little more than move things around, finding ourselves a few months down the road, handling the same items, shifting them from one space to another.  If you can embrace my SPACE method, I promise you will find exactly that-space to live, to play, to breathe, to rest.

Step 1 is to Sort.  You can begin as small as one drawer, one closet or as large as one room.  Simply sort the items into categories:  like items together.

Step 2 is to Purge.  Take a good look at what you have.  Get rid of duplicates, broken items, the unknown…  Elect to either throw the items away or donate.  Either way have a bin or bag for both.

Step 3 is to Assign.  All that remains are the items you have elected to keep.  These should be things you use or enjoy.   Decide where you are going to put each item.  Some may find a home on a shelf, some in a drawer, some a closet.  What matters at this point is to simply decide where the item is going to live.  If the item is going to be moved to another room, take it there and simply leave it in a holding space until you are ready to address the space.  Once you have assigned each item a place to reside, step back and determined whether or not the space is sufficient to hold the items you have assigned to it.  If not-yep, hate to tell you, but it’s time to purge a little more.

Step 4 is to contain.  So many of us want to rush out and buy all these cute bins, containers, labels BEFORE we begin organizing.  PLEASE DON’T!  You will waste money and simply find yourself trying to organize the items you bought to help you organize.  Once you know what you are keeping and where you are going to put it you determine how it will be stored in the space.  If you need extra containers, hooks, boxes, etc. you will know what size and how many.  Make a list of any items you need to purchase in order to effectively contain the items in the assigned space.

Step 5 is to evaluate.  This is the step most of us want to ignore.  We want to organize our space and have it magically remain organized.  But that sweet friends is simply not reality.  We live.  Our families live.  Items make their way into our homes and at some point many of those items need to find their way out of our homes.  It is important to periodically (maybe once every 4-6 weeks) evaluate your space.  Is there an area causing you frustration?  Do you find yourself distracted each time you set out to begin a project or work in a particular space?  While this step can often be the most difficult to do, it really is the key to success.  The more mindful we become about our spaces, the more we stop to think about the impact of our spaces on our lives, the more intentional we become with our purchases and our decisions.  As we begin to live with intention and focus, we find that space we have longed for, and in that moment we take the deep, rejuvenating breath.

*this same process works for your calendar and time management system, but that’s a whole other blog 🙂

 

 

Step Back- To Find the Way to Move Forward

It is hard to believe the holiday season is here.  Time marches on.  School started and I welcomed it with open arms.  While I relish the lazier days of summer, opportunity to step away from the schedules, I am always ready for back to school. Ready for the new schedules.  Ready for structure.  The structure and the schedules can fill up, and if not careful, the schedules crowd out everything else.

I found myself there a few weeks back.  Not just there, but feeling overwhelmed.  Then a small health issue and time was not enough.  The instinct for most of us it to push through.  I tell myself to give a little more, wake up a little earlier, go to bed a little later, skip lunch, say no to the home parties/social events.  No one wins in that.  Fatigue, frustration, loss of focus-that is all to be gained.

The only way to move forward is to take a step back.  It’s the counter-intuitive thing to do.  I step back.  I block off some time each day for a few weeks.  I have to stop.  It is not until I stop I can see what has consumed the time, the days.  It is not until I stop I can assess the time and the activities, knowing if the pieces fit or are indeed too much.  Those moments are for figuring out what is real, what is clutter.  Those moments are for taking time to go back to my true loves-making the time for that reminds me who I am, the life I have, and how to move forward becomes clear.

I talk about “white space” a lot when I talk about managing time.  White space gives me opportunity to breathe, to take in life, but they also give me opportunity for the unexpected.  When life becomes overwhelming, the plates can’t all be juggled and kept spinning the white spaces become the moments of clarity.  The white spaces are on my calendar and in the schedule I keep.  But spiritually, the white space is when I am still-the moments I quit telling God and instead I release it all and wait for Him.

BeStill

Step back in a moment of nothingness to be still, to find the way to move forward.

Living in the White Space-Interruptions Become Blessingso

I have written about white space.  I began to implement using “white space” in my planning a little over 9 years ago, after a marketing executive friend shared with me the importance of white space in printed materials or visual campaigns.  We had been visiting about a marketing campaign, and as women, our conversation had slid into sharing with one another our struggles to manage life.  Talking about white space led to talking about caring for ourselves, finding time to slow down etc…  Living in the white space has helped me move from living frustrated and frantic, to living with a sense of rhythm and joy.  I am able to see what I use to call “interruptions” as opportunities to be blessed or bless.  An unexpected invitation to lunch becomes a time to catch up with a dear friend.  A plea for help getting a house in order is a time to laugh and grow in fellowship with a friend or new client.  A gentle hug from one of my girls is an opportunity to stop and give them my full attention, listening not only to their words, but their heart.  Living in the white space gives me time to rest, permission to just stop and be for a moment-to look around and see God’s provisions, to be grateful, to dream, to grow through the words of an eloquent writer.

This week the white space has been an opportunity to walk through a difficult place with some dear friends-friends walking through a difficult pregnancy only to get devastating news and find themselves welcoming their sweet baby girl at 25 weeks, preparing to hand her over to the Lord in peaceful rest.  Living in the white space afforded me the opportunity to move some meetings, forget about the chores and just be with this incredible couple of faith.  Be.  Just be.  That’s really what the white space is about.  You see, there is nothing I can do for this couple.  Their journey is a very personal journey unique to them.  While I know the sense of loss that comes from losing a child, I do not know their journey.  I do not understand their pain.  I have no answers.  All God asks of me, of any of us, is to just be with.  He is with us.  And through us He can minister to and be with those we spend time with.  So, the white spaced was filled with sitting.  Just sitting.  Just being there.  Just listening.  Just putting my arms around when the sorrow came over like gentle waves.

As only God can do, He sent nourishment to my spirit in the perfect moment through Holly Gerth’s blog.  I share that blog with you today as one more reminder that living in the white space is so very important.  My friends’ journey is not over.  Their sweet baby girl is still struggling to arrive.  Thankful for more white space on my calendar.  Thankful that in the months and year ahead I will have those white space moments to sit and remember with my faithful friend her baby girl and the milestones.

http://holleygerth.com/okay-rest-really/

 

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